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37.11. Completing the Form 460 Schedule F (Accrued Expenses/Unpaid Bills)

This help documentation will show the data entry required to populate all sections of the CA 460 report Schedule F in Campaign Manager. If you'd like some additional information about this report please take a look at the FPPC's guidelines for the Form 460. The Schedule F information begins on page 38.

Adding A Transaction

Add a transaction to Schedule F by creating a new transaction, either from the Register, the donor's record, or the Financial drop-down menu. Valid transaction types for Schedule F are: Unpaid Bill (Accrued Expense).

Section 1: Name and Address of Creditor

The name of the creditor is entered in the Vendor field of the transaction record. The creditor*'s name and address pull to the report as they are entered in the creditor's record. See below for a screenshot.

Section 2: Code or Description of Payment

The payment code is selected from the Reporting Code drop-down menu in the transaction record. If a description of the payment needs to be entered, it should be entered in the Reporting Description field of the transaction record. See below for a screenshot.

Section 3a: Outstanding Balance Beginning of This Period

If the date entered in the Date field of the transaction record is before the start of the report period, this column will display the amount entered in the Amount field of the transaction record, less any repayments made or forgiveness received before the start of the report period. See below for a screenshot.

Section 3b: Amount Incurred This Period

If the date entered in the Date field of the transaction record is during the report period, this column will display the amount entered in the Amount field of the transaction record. See below for a screenshot.

Section 3c: Amount Paid This Period

The total amount of the accrued expense that was repaid or forgiven during the report period displays here as well as on Schedule E. To enter a repayment or forgiveness, take the following steps:

c-1: In the transaction record, click Linking.
c-2: Select Unpaid Bill History.
c-3: Select either Repayment, Forgiveness, or 3rd Party Repayment.
c-4: Complete the Amount and Date fields, as well as the 3rd Party Name and Reporting Description fields if applicable, then click Add.