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100.7. Contribution Chargebacks, NSF's, and Refunds

Negative contributions are not recognized by the state's filing system so if you deposit a negative contribution to represent a refund or chargeback then it will appear as a positive transaction on the state's end- which will inflate your deposit amount.

Please click here to see what WA state's PDC filing system has to say about handling these types of transactions.

If you refund a contribution within 10 business days of receiving it, or if the bank tells you there were insufficient funds within 10 business days of your campaign receiving the contribution, you may delete the contribution and file your reports as if the contribution never happened. If you have already reported the contribution, amend your reports.

You may also use the Return Contribution function. (enter an expense in Campaign Manager)

If you return the contribution more than 10 business days after receiving it, or the bank returns it for insufficient funds more than 10 business days after you receive the contribution:

Enter an expense in Campaign Manager for the issued refund. Then file a C-4 covering the period for the date of the expense. The information should appear on Schedule C Corrections.

 

Note: when entering an expense for an issued refund, the word "refund" must be used in the reporting description in order for the donation summary totals to be updated and for the over-the-limit report to recognize it as well.

For unique situations please check with the state to understand their requirements and then let us know at Aristotle Support  and we can further assist with data entry steps.