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50.8. IL State Report - Showing investments on the IL State report.
Showcasing investments on the IL State Report requires a few steps of data entry, and will be broken down into three sections for showing the original investment, showing an increase or decrease in value, and liquidating the investment. This data entry requires a few reporting codes, and some linking for any investments that may lose value or increase in value.
For the initial purchase, or showing the original investment.
1. Create a disbursement with the reporting code "INV-P - Investment Purchased".
2. Go to the disbursement's Linking tab, click Advanced. Add stock amount and price in the Compliance Fields UDF section if applicable.
3. Note that whenever an investment is purchased within the reporting period, the purchase price will appear on Schedule B8 as an expenditure.
Adding Value – Sometimes investments will increase or decrease in value. To show these changes, follow these steps:
1. Create a receipt with the reporting code "INV-INT."
2. Link to original purchase transaction.
3. This extra amount will be calculated into the “Value at End of Reporting Period” amount.
A number of recent records should appear after entering in the original investment. Click records record, and then click on the one that is the original investment.
This will add it as a link.
Click on save to make the changes.
Liquidating Investment – When a committee has sold all or part of the investment, follow these steps:
1. Create a receipt with "INV-S" as the reporting code.
2. Link to original purchase transaction. Following the same steps above just for this receipt. Click linking > click advanced. Then link this receipt to the original investment.
3. The receipt transaction’s amount and date will show in “Date and Value Upon Liquidation.”
4. Note that whenever an investment is sold, that amount will also show on Schedule A4 as “Other Receipts.”