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58.2. Investment Schedule - How to Pull Purchases, Interest, and Dividend Transactions

How To Enter a "Purchase" Transaction

You will need to create a new Disbursement transaction for this. See below screenshots for each required field, as well as how it will appear on the GA Investment Schedule. Fill in each of those fields, and you also must make sure you expand the "Expenditure Codes" section and add the "TRNS-P" Georgia expenditure code to the disbursement.

You can add multiple purchase transactions for the same investment by making sure to enter the exact same "Investment Name" into the "Purpose" field of the disbursement. For the example shown in the below screenshot, you could add an additional purchase transaction by creating a new disbursement and entering "Georgia Investment Name" into the "Purpose" field of that disbursement. 360 will see that the "Purpose" is the same for both disbursements and will include them both under the same investment.

NOTE: You must also always make sure you expand the "Add Transaction Links" section in the disbursement, and use the linking feature to link this purchase transaction to any other existing purchase, interest, or dividend transactions. They must all be linked together for them to pull properly to the Georgia Investment Schedule.

How To Enter an "Interest" Transaction

You will need to create a new Receipt transaction for this. Fill in each field shown in the below screenshots and that info will pull to your report as you need it to.

Make sure you enter the exact same text into the "Purpose" field of this receipt that you entered for the "Purchase" transaction you created above. You also must make sure you expand the "Receipt Code" section within the receipt and add the Georgia "INT" receipt code.

Lastly, you need to expand the "Add Transaction Links" section and use the linking feature to link this new receipt to the existing purchase transaction you created while following the above steps.

How To Enter a "Dividend" Transaction

You will need to enter a new Disbursement transaction for this. Fill in all the required fields and this info will show on your report as you need it to.

Make sure you enter the exact same text into the "Purpose" field of this disbursement that you entered for any "Purchase" or "Interest" transactions you created above. You must also make sure you expand the "Expenditure Codes" section within the disbursement and add the Georgia "DVND" expenditure code.

Lastly, you need to expand the "Add Transaction Links" section and use the linking feature to link this new disbursement to any existing "Purchase" and "Interest" transactions you created while following the above steps.

How To Enter a "Transactions Sold" Transaction

You will need to enter a new Receipt transaction for this. Unfortunately Georgia has not yet provided guidance on how to actually itemize a "Transactions Sold" transaction, so entering a "Transactions Sold" will only show up on your report in the summary totals in two places:

1. It will be calculated in the "Value at end of reporting period" total on the Investment Schedule
   1. Value at end of reporting period  = [Transactions Purchased] – [Transactions Sold] + [Interest]
2. It will show on the main report summary page

See below for screenshots of the data entry, along with exactly where it will show up on your report.  Make sure you enter the exact same text into the "Purpose" field of this disbursement that you entered for any "Purchase", "Interest", or "Dividend" transactions you created above. You also must make sure you expand the "Receipt Code" section within the receipt and add the Georgia "TRNS-S" receipt code.

Lastly, you need to expand the "Add Transaction Links" section and use the linking feature to link this new receipt to the existing purchase transaction you created while following the above steps.