Home → 360 → Advocacy 3.1 - Regulatory Advocacy Administration → Creating a Regulatory Alert, Step 2 - Setting Up the Alert

5.3. Creating a Regulatory Alert, Step 2 - Setting Up the Alert

Setup the Regulatory Alert

As noted earlier, creating a Regulatory Alert, to capture advocate comments related to a regulation, is a two-step process. The first step was the creation of the Regulation. The second step is setting up the Regulatory Alert.

Step 1: Setup a target Regulation

Step 2: Setup the Regulatory Alert                         

Regulatory Alert Wizard 

The Regulatory Alert Wizard is a Five Step process.   The default page is an introduction giving you some quick insight on items that you may wish to prepare prior to setting up your Regulatory Alert.

Admin & Targeting – This page supports naming the alert, message to display to YOUR advocates (not message being sent to Agency), Regulation to be targeted, start date and Publish Scope.

• Title to Display to Advocates – This is the title of the alert displayed on the Regulatory Alert List Page and Regulatory Action Page. Typically this name is designed with the Advocate in mind and serves as a simplified call to action
• Internal Regulatory Comment Alert - This is the name that your office would traditionally refer to the Alert or Effort. It is not exposed to the Advocate. Typically this name is used for "In House" reference.
• Message to Be displayed to your Advocates – This is a sentence or paragraph that serves as your call to action to your advocates! Typically they are designed as simplified overview of the Regulation with a strong call to action.

              o   Message is viewable by Advocates on the Regulatory List page
              o   Message is viewable by Advocates on Regulatory Alert Page

• Targeted Regulation – The Regulation has been setup previously in the Add Regulation workflow.  This is the regulation that your advocates will comment on.

              o   As you type the regulation(s) will appear. Click to select Regulation.
              o   Due Date: Is automatically set by the Regulation. Agency sets Due Date when they close the comment period. This is                      automatically enforced

• Publish Scope – Restrict who may access and Act on the Regulatory Alert            

              o   All – Alert may be acted upon by any website visitor who enters registration information or is logged in.
              o   Internal – Alert is accessible only via a link sent to users who are authenticated

• Address Preference – Controls which address will be used to pass information to the regulations.gov webform when required by a particular webform. You may select Home or Business
• Show Button to Return to Alert List – The show button controls a link that permits/denies your advocates to navigate to the Regulatory/Legislative Alert List Page (Action Center)

              o   Enabled: When enabled a link to return to Aristotle Action Center Alert List.
              o   Disabled: When disabled, users may only act on Regulation Alert displayed and may not navigate to other Alerts.

 

Comment Setup – This page provides the Sample or Suggested Alert Comment that may be submitted to an Agency regarding a specific Regulation.

• Suggested Comment - The Suggested Comment is viewable by the Advocate and may be submitted to the Agency.

              o   Characters Remaining: Set at 5,000 characters by regulations.gov. Will count down as characters are added.
              o   Editable:  The Suggested Comment may be edited by your users on the Regulatory Alert page. They may also elect to upload document(s) on the Alert page User Interface.
              o   Suggested Comment may be submitted directly

 

Advanced – The Advanced settings provides the ability to manage instructional text and a variety of automated messages.

• Instructions – This is free text where Admin may provide some instructions to Advocates on how to take action on a specific alert. Typically Instructions text focuses on submitting, ability to edit or upload a file.

              o   Viewable to Advocate

• Expired Message – If your Advocates hits a Regulatory Alert that has been expired this message will notify them the Comment Period has ended
• Thank You Subject – An automated email is sent thanking your users for taking action.
• Thank You Content – This is the content thanking them for taking action
• Enable Confirmation Email – A Confirmation Email is sent after the Advocate has submitted their Comment or upload the document

              o   Enabled – Expands work flow to create Confirmation Email. Publish is not available until Confirmation Email workflow                        has been addressed
              o   Disabled – Confirmation workflow is hidden and Administrator is able to Publish

• Sender's Email Address – Enter email to appear as sender
• Sender's Name – Common Name to display
• Reply To – Designated email address for responses. Typically Administrator has a dedicated email box to capture these response apart from their normal email box
• Advocate Email Type – Determine which email box you wish to send Confirmation Email to

             o   Default
             o   Personal
             o   Business

 

 

Video & Images – This optional section permits you choose custom icons for the Regulatory Alert as well as embedded your YouTube video.

• Choose an Icon for the Regulatory Comment – 200KB limit. You may upload or choose from existing icons stored within Aristotle 360. Place icon on Regulatory Alert list
• Embed a Video – Show a YouTube video on the Regulatory Alert page

              o   Integrated for Twitter Sharing – Video will be picked up when Alert is shared via Twitter

• Choose an image for Regulatory Alert Page – Currently this place an icon on the Alert Page. This functionality will change in the future to support Infographics showing in place of the Video.

 

 

 

 

Social Media – After your advocates have submitted comment they may share, when enabled, the Regulatory Alert via Facebook and/or Twitter.  When enabled a bitly link will provide the ability for their social networks click and access your Regulatory Alert.

• Facebook -  When Enabled the Regulatory Alert will be shareable on Facebook. User may setup Title and Post Description.

              o   Include Bitly link to Regulatory Alert
              o   Includes YouTube video if alert is configured

• Twitter – When enabled the Regulatory Alert will be shareable on Twitter. User may add custom Tweet message. Please note that 140 character limits apply!