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52.1. Calculating Limits and Designations for Arizona Reporting

Overall Issue: Arizona does not calculate limits or designations based on election period (like the norm in most states and federal compliance), it calculates based on active committee. Below are some data entry examples:

 

Normal Data Entry example when giving to a federal candidate would look something like this:

Daniel Nava For Congress; ID:C0000123

$1000 General 2016

$1000 General 2018

All in the same record.

 

Giving to an Arizona state legislative candidate, in contrast it would look like this:

Committee to Elect Daniel Nava 2016; AZ ID: 201600123

$1000 General 2016

Committee to Elect Daniel Nava 2018; AZ ID: 201800321

$1000 General 2018

 

Other Notes:

 

- In fact, the electronic file for AZ does not even have a column for "election period" it does not pull the information. While it's still a good idea to have the correct information in the dataset for internal purposes such as system reporting, the data itself is not pulled for compliance purposes.

 

- It is vitally important not to just "update" the committee ID field either! If for any reasona transaction is voided, the new ID of the committee will be pulled to the report, and display an error from the state. Transactions must be segregated into the proper committee that was active at the time the disbursement was cut. Voids / refunds must also be entered into the corresponding committee.

 

- If a federal campaign/organization is giving to an AZ state level candidate but is not required to file in AZ, it may be a good idea to still follow the above stated guidelines in case at any point they start having to file in AZ.