Home → Campaign Manager → Form 3 Compliance FAQs → FEC Guidelines pg. 99 - How to enter non-travel advances made and reimbursed in different reporting periods (or reimbursed in the same reporting period)
Here is a link to the FEC's guidelines on this topic (document pg. 99):
http://www.fec.gov/pdf/candgui.pdf
Report the reimbursement, once made, as an operating expenditure and, if reimbursements to that person exceed $200 in the election cycle, itemize it on Schedule B (with a cross-reference to the memo entry on Schedule A for the advanceĀif the advance was itemized). See AO 1992-01.
As mentioned above, if an individual's payment on behalf of the committee exceeds $200 in an election cycle to any single vendor, then the committee must identify the ultimate payee (the vendor) in a separate memo entry on Schedule B.
To enter this in Campaign Manager you will need to do the following:
1) Enter a memo contribution transaction which will itemize on Schedule A
2) Enter an unpaid bill transaction which will itemize on Schedule D
3) On the unpaid bill transaction, select "Linking > Unpaid Bill History" and add a repayment to pay down the debt
4) On the unpaid bill transaction, select "Linking > Sub-Vendor" and add a sub-vendor memo which will pull as a memo on Schedule B with the bill payment
For advances made in the same reporting period -
1) Follow the steps above, but enter in the memo contribution and the unpaid bills with the same dates as the reporting period.
2) Once the data entry is followed, make sure to force itemize the memo contributions so they appear to the FEC report. This can be done by clicking the pencil icon to open up the memo contribution > then check force itemize and then click save.
3) If all of the steps are followed, you should see the unpaid bill on the report with any sub-vendors on schedule B. And then the memo contributions will be on schedule A.